Trusted Meeting Room Booking System

Our meeting room booking system is trusted by central and local government authorities and councils around the country. It offers the opportunity to maximise meeting room space, reduce administration time and improve the overall booking experience.

Take Meeting Room Bookings Easily


  • Safe & secure online meeting room booking
  • Smooth-running digital experiences
  • Maximise meeting room availability
  • Book in your Outlook calendar
  • Delight your visitors
  • Simple mobile-first interface & bookings
  • Online customer my account
  • Fully GDPR compliant


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Powerful Meeting Room Booking Administration


Streamline and maximise your meeting room and venue booking with BookingLive, the leading platform trusted by central and local government departments for 10+ years. We optimise the most important customer journeys and help companies just like you operate more efficiently.


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Room Booking App Features

Schedule Room Hire Bookings

Use our meeting room booking system to set up and manage schedules for meeting room and venue hire, including descriptions of the room and available hours. Publish events at set times and manage resources.

Customised Room Booking Forms

Within the booking app, you can create room booking forms to capture the information you need. The room booking system will log attendees information, appointment location and more.

Easy Calendar Management

Manage your meeting room and venue hire calendars on our meeting room booking system. Manage schedule capacity, keep track of customers and appointment history and easily amend or cancel bookings with email and SMS notifications.

Payments, Deposits & Invoicing

Need to take payments for your meeting rooms and venue hire? Choose from over 30 payment gateways on the BookingLive platform and take full or part (deposit) payments, issue refunds and process invoices.

Sync Staff Calendars

Keep staff in the loop and avoid booking mishaps with calendar syncing. The booking software will align appointment availability with your team’s available hours.

Reduce No-shows with SMS

Reduce no-shows by up to 70% by using our meeting room booking system to send email and text reminders to help customers keep their appointment bookings.

Dashboard, Reports & Check-in

Access custom analytics reports to help you manage your organisation or department. Easy check-in for attendees.

Multiple Integrations and Plugins

Tailor your booking system to fit perfectly with your business processes and goals with our extensive collection of plugins. Choose from over 50 integrations like Google Calendar, Salesforce, WordPress, MS Dynamics and more.

Automated Room Booking Notifications

Send automated notifications to your customers. Our meeting room booking system will send booking confirmation, SMS appointment reminders and capture customer feedback automatically.

What Customers Say

Compliance & Accreditations

The No.1 Room booking system

Client Success Story


An example of one of our many client success stories involves Charnwood Borough Council. Before BookingLive came onboard, the council used manual processes to manage their bookings. This lengthy process meant that they were limiting their ability to produce sales.


With the help from our booking platform, the council saw incredible results. In particular, one customer booked 28 separate activities in one transaction – out of office hours. It took the customer 30 minutes to make these multiple bookings. It is believed that a booking of this scale would have previously taken one council officer most of the day, and it would have required several contacts with the customer.


  • 93% of all new bookings were made online
  • 68% reduction in calls – consistent reduction
  • 50% reduction in administrative tasks – and still rising
  • 67% increase in WC memberships – consistent
  • 29 hours reduction in CC advisors’ resources needed
  • Robust and complete database updated in real-time
  • Reduction in data errors and human-related errors


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BookingLive room scheduling and room booking system

The Best Meeting Room Booking App


With BookingLive, you can utilise multiple integrations, manage payments and improve your customer service with 24/7 bookings. Plus, our team is on-hand to support you whenever you need it.


Enjoy a broad range of capabilities alongside a simple user experience with your customers in mind. Our platform is fully GDPR compliant, holding accreditation by ISO 27001 – the international standard for information security, PCI compliance and Cyber essentials plus.


Approved Government Suppliers

Proud suppliers to central and local government through a range of agency partners and government frameworks

G-Cloud Approved

BookingLive’s software solutions have been government-approved through the G-Cloud 10 framework. As a result, departments in the public sector can easily purchase our offering with confidence and ease. You can trust that our team will deliver due to our 10+ years of experience working with the public service industry. Organisations experience accelerated efficiency thanks to our range of secure systems.

digital outcomes and specialist BookingLive Supplier

Digital Outcomes & Specialists Approved

We at BookingLive have received approval from the Digital Outcomes and Specialist framework (DOS) RM1043. Alongside other frameworks in the Digital Marketplace such as G-Cloud, the DOS is at a high level in due diligence and prior vetting of suppliers. DOS allows teams like us at BookingLive to implement sophisticated online booking and reservation systems for customers.


Microsoft Approved

Our solutions and services are also approved by Microsoft and we are part of the Microsoft Preferred Supplier framework. As part of this approval status, we met the highest modernised standards. These standards had an enhanced focus on business goals, expanded visibility and the agility to adapt in order to stay relevant as commercial needs change.

Room Scheduling Software Solutions

Meeting Room Booking System

Admin Room Booking System

How we do it

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