Sports for Schools Case Study

Sports for Schools Clubs and Coaching run over 50 extra-curricular activities across after-school sports clubs in primary schools nationwide. In regards to how Sports for Schools works, Callum Kearns, Clubs and Coach Coordinator at Sports for Schools explains “we aim to increase the number of clubs that we run, whilst maintaining a fantastic relationship with current clubs, coaches and schools. So far we have managed to achieve this which is evident through the significant amount of children we have given the opportunity of participating in extra sporting activities with specialist coaching.”

Project Overview

Industry - Education

After school clubs and coaching

System Requirements

Reduce paper copies and cash and cheque payments

System Performance

Overall booking process improved and admin required reduced

Industry - Education

After school clubs and coaching

System Requirements

Reduce paper copies and cash and cheque payments

System Performance

Overall booking process improved and admin required reduced

Challenges and Needs

  • All bookings were made by cash/cheques along with signing on slips, which were collected individually by coaches
  • The booking process took up a lot of time and wasn’t secure
  • Sports for Schools wanted to insure they had control of all bookings and did not rely on the coaches to collect payments.

See A Live Demo

4 Step Process for Booking System Implementation

Step 1 - Scope & Discovery

Workshop sessions to review business case and gather key requirements Produce a Statement of Works including wireframes and technical specification Show and tell of proposed solution Sign off and agreement from key stakeholders

Step 2 - Project Delivery

Produce a Project Plan detailing key milestones, resources and deliverables Produce a User Acceptance Test Plan Produce a Training Plan Allocate resource and setup system tools Development delivered in accordance to agreed release cycles

Step 3 - Testing & Assurance

Internal automated and functional testing User Acceptance Testing by Client against the specification of works All other agreed testing procedures Quality Assurance review by key stakeholders

Step 4 - Go Live

Client training Complete internal go live procedure Documentation produced Deployment from staging to live environment A smooth and rapid return to business as usual IT Audit and Quality Assurance review Initiate support agreement and Service Level Agreements

Solutions

  • BookingLive needed to take away all of the stress and admin of paper copies, cash and cheque payments
  • It also needs to provide a quick and easy booking page and take away all of the stress of extra admin for the school and parents
  • Integrating with one of our secure payment gateways so Sports for Schools can be confident of taking secure, online payments.

See A Live Demo

Conclusion to Challenges

  • BookingLive vastly improves overall efficiency and control of our business in terms of revenue and bookings
  • Customers – who are mainly parents – have described the booking process as quick and easy
  • Although they use their booking system in an unusual way, due to complexities such as privacy settings, BookingLive have been able to accommodate this
  • Sports for Schools plan to grow the activities they offer and amount of coaches they work with, all of which will be managed through BookingLive’s software.

Next Steps

We are on a mission to improve the way organisations interacts with their users. Contact us today to see a live demonstration and to discuss your requirements further.