BookingLive: Online Booking System

Importing Voucher Codes

 

Importing Voucher Codes is only done if you are using External Gift Agents (3rd Parties like Groupon), or you want to import your previously distributed Voucher Codes into BookingLive.

You can only import your Voucher Codes if you have created the necessary vouchers in ADMIN > ACTIVITY VOUCHERS. Therefore, if you haven't created your vouchers, please do so here.

 

There are two types of Vouchers - those that provide voucher codes and those that do not:

1) Agents that provide Voucher Codes / Importing your own Voucher Codes

These include Groupon, Living Social etc who provide voucher codes and the activity and location they are valid for.

Note: This method can also be used for importing internal vouchers codes that customers have purchased previously.


CSV FORMAT

Please see below for how to setup your Excel Spreadsheet with these exact columns and titles - otherwise your import will not work.

You can download the csv template for importing vouchercodes here.

Note: Make sure you save the file as CSV. For information on CSV Files, see this link: https://support.google.com/mail/bin/answer.py?hl=en&answer=12119&rd=1

 


Note: ExtraName is the Name of the voucher as it appears internally in your system.

Your spreadsheet MUST have these three columns only before you import the CSV file into the system.

  1. Go to CONFIG
  2. Go to GIFT AGENTS VOUCHERS
  3. Click CHOOSE FILE button
  4. Click IMPORT FROM CSV.

Note: you can clear all the existing vouchercodes in the system by clicking the "Clear Database before import" checkbox before you click IMPORT FROM CSV.
if no codes or prefixes are setup, any code will be accepted for that agency.

 


2) Gift Agents that do not provide Voucher Codes

These include Buy a Gift, Virgin etc who provide a voucher prefix eg "ABC" for activities. 
In this scenario, the best available validation on voucher codes is to check the prefix and determine what activity and dates are applicable.


How to setup Voucher Prefix Validation

  1. Go to ADMIN > CONFIG
  2. Go to GIFT AGENTS
  3. Click CREATE (fill in as much info as possible and ADD) or open an existing agent.
  4. Click the AGENCY VOUCHER VALIDATION tab
  5. Click the ADD AGENCY VOUCHER VALIDATION link
  6. Enter a name, the prefix and select the EXTRA the prefix is valid for.

Note: if no codes or prefixes are setup, any code will be accepted for that agency.