For the purposes of the user help guide, an activity represents activities, courses, events, holidays etc.
Note: If you'd like to display more than one price on an activity e.g. Children/Adults, then please see our page on ACTIVITY PRICE CATEGORY.
How to create an activity
- Go to the ADMIN > DATA module
- Click on ACTIVITIES
- Click the CREATE ACTIVITY button.
- Complete the required and desired information using the reference guide below.
- Click the ADD button on the bottom right.
Please see below:
|Code||This is used as the reference that is passed into the payment gateway. Not completing this will result in UNKNOWN being displayed.||Mandatory|
|Allow Repeat Bookings||Enables the 'Repeat booking for [x] weeks' selector so customers can book the same time slot on a number of consecutive weeks (providing that slot is available on all the weeks selected - they will be informed which were unavailable if not)||Optional|
|Allow Select Multiple Schedules||Allows the user to click and add multiple schedule to their basket||Optional|
|Availability||Live status of the activity. Note: this does not effect whether the activity is shown on the website or not.||Optional|
|Brief Description||Used as the description of the activity during the booking process. Note: brief description shown on the website can be found under PAGES > ACTIVITY PAGE||Mandatory|
|Category||Assigns the activity into a category. Note: An activity product MUST belong to a category to be displayed on the website.||Optional|
|Custom Email Text||The text entered here will display in the customer's booking confirmation email if this activity is booked.||Optional|
|Customer Details Page||The various checkboxes will request more information on stage 3 of making a booking.||Optional|
|Display Order Number||Allows you to order the activites on your webpage.||Optional|
|Is Allow Tax||Select this if you want the tax percentage to be applied to the activity price.|
|Duration Days||Duration of activity||Optional|
|Duration Minutes||Duration of activity||Optional|
|Enquire Only||This will not allow the activity to be booked. Instead the customer will be redirected to an enquiry form.||Optional|
|Extras||Select which extras can be bought when booking this activity.||Optional|
|Featured||This will display the activity on the homepage.||Optional|
|Gallery Tab||Displays a photo gallery for this activity on the website||Optional|
|Images Tab||Various images displayed on the website. Note: images can only be uploaded after the activity has been added.||Optional|
|Invoice Price Override||N.A||Optional|
|Maximum Age||This will change the DOB Year field for participants booking onto this activity||Optional|
|Minimum Age||This will change the DOB Year field for participants booking onto this activity||Optional|
|Name||The name will be used within the admin system and website.||Mandatory|
|Notify Email||A copy of the booking confirmation will be sent to this email address if this activity is booked.||Optional|
|Open/Close of Sale||These affect when the schedules for this activity are visible by - click here to learn more||Optional|
|Participants||This is the number of participants that will be booked per slot||Mandatory|
|Prerequisites||These appear as checkboxes on stage 3 of the booking process. The customer must agree to your prerequisite to continue with their booking.||Optional|
|Booking Page View||These indicate how your activity schedules will appear on the Booking page||Click here|
|Previous Price||The price entered here will display as a strikethrough on the website.||Optional|
|Price||The price the customer will pay.||Mandatory|
|Repeat Booking Week Option||The maximum number of weeks the booking can be repeated for||Optional|
|Required Credits||The number of credits required to make a booking. note: even when using required credits a non-zero price is required.||Optional|
|Requires Login||This activity requires the user to login with a previously created account before they can reach the billing page.||Optional|
|Schedule Tab||A shortcut to setup schedules / availability for this activity||Optional|
|Slots Used||The number of slots to be deducted from the number of available slots in the schedules for this activity. Note: Slots are the number of spaces you want that activity to offer.||Mandatory|
|Staff Attribute Set||N.A||Optional|
|Status||Setting this it INACTIVE will remove the activity from the website||Mandatory|
|SubTitle||The sub title displays on the website below the name of the activity.||Optional|
|Activity Attributes Tab||A method of using attributes (eg. tags) on activities to allow users to filter results||Optional|
|Type||An Activity will display availability in a calendar and a course displays a list.||Mandatory|
|For thumbnail images: ensure the size is 110px by 110px.|
What to do next?
If you want your activity to display as a webpage, create an activity page in the CMS (PAGES). Read More
You can also use an activity to represent the booking of a Resource attached to a Location (e.g. hiring a space in which to hold their own meetings or activities)
- First create your Location and Resources
- Then create an Activity category for Resource bookings (e.g. Room Hire)
- Create a new Activity (e.g. Location A Room 1 Hire)
- We recommend you select: 'Allow Resources To Be Selected On Booking Page'. This allows the user to choose from all bookable Resources at the Location this activity takes place at.
- 'Booking Page Seven Day Calendar' and 'Allow Select Multiple Schedules' will display the bookable time slots in the most apropriate way.
- If you want your customers to be able to make this a regular booking that occurs at the same time weekly, use the new 'Allow Repeat Bookings' and 'Repeat Booking Week Options' (see table above for more info. )
- When setting up a Schedule or Schedule Group for this activity remember to only allow 1 Slot if you don't want multiple customers booking the Resource at the same time.
Want to embed the activity in your website using an iFrame? Click here