Welcome to the top 10 tips for Local Government Purchasing. Bob Kittle from Munetrix provides 10 of the best tips for the public sector, and we believe in the power of sharing best practise and expertise. We are very happy to be sharing our insights into this topic as well, with over 10 years experience as a business implementing digital transformation and smart solutions in over 45 countries, we are in a really great position to be able to offer some learning and value, and hopefully give you all some notes and ideas to take away to support you in your projects and organisations.
Below we have outlined the overview of each tip. We will then go into detail for each tip, giving you insight into how a smart city project, can become a digital transformation success.
It usually means there was something wrong with the Request For Proposal; tear it up and start over.
In other words, don’t over-specify what you want to buy, instead explain the problem you are trying to solve; let the experts present their solution or alternatives. With technology changing so fast, there may be a Next Best Thing out there you’ve never considered.
If your purchase involves a supply of resource – This creates partnerships, where swings in the price or fuel or other energy-related costs or resources can be adjusted at specified intervals.
It’s not uncommon to see aggregate prices for a road project (for instance) or development resource pricing be quite different across multiple bids, when the price of aggregate or development, for example, is not that elastic.
A great standard line in an RFP is, “In the case of a similar or tie bid, what differentiator could you add that would make your submission more attractive for our community to consider?”
There is an old adage in the world of sales and procurement; if you don’t ask, you’ll never get. Be bold! You (the customer) are in the driver’s seat and the bidders want your business. Use that to your advantage.
Especially during second and further stages where inhouse pitches and presentations are made, this is the time for well-trained negotiation.
You don’t have to own everything. Consider “make vs. buy” comparisons. If you can find a product or service on the open market which will allow you to deliver the service without jeopardizing quality, use this as a productivity gain to help offset the problem you will be facing in the future as you experience staff attrition.
Always build detailed bid comparisons to easily see key elements of a bid, and consider using a weighted Decision Analysis tool (PUGH) to quantify the value proposition.
Find out more about BookingLive and its partnership with digital transformation organisations, and how BookingLive can bring its 10+ years of successfully servicing the public sector to support you with your department’s digital transformation goals, please contact us via email to speak with one of our public sector solutions specialists via the link below, or call 0117 933 8632.